Careers at Mitsui & Co.
Business Administrator

Location:
Melbourne  
Employment Type:
FP - Full-Time Permanent  
Department:
Mobility Division (G)
Supporting Documentation:

The Company

Mitsui & Co. (Australia) Ltd. (MCA) is the wholly owned Australian subsidiary of Mitsui & Co., one of the world's most diversified trading, investment and services enterprises.

The Role

Mitsui & Co. (Australia) Ltd. (MCA) has an opportunity for a Business Administrator in our Melbourne office. This role provides general administrative support to Mobility Division and Corporate Planning Division. It also provides support to other business activities as required.

Key responsibilities in the role are:

  • General administration duties for the division.
  • Manage all accounts payable and receivable and any expense allocation for the division using SAP.
  • Manage Corporate Credit Card reconciliation for GM as requested.
  • Assist with journal upload preparation and submission.
  • Co-ordinate office services including answering the division’s phone calls, and filing. Update/amend the content of Service Agreements as requested.
  • Organise business travel requirements for the division, guests and overseas visitors including flights, accommodation and vehicles.
  • Make arrangements for visitors as required (guest pass, wifi access etc).
  • Make arrangements for events hosted by the division (eg dinners and meetings)
  • Assistance with in-house company functions. Including receiving the catering for the event, event set up, event clean up etc.
  • Pick up and distribute incoming mails, correspondence and information and take appropriate action.
  • Co-ordinate office services including answering the division’s phone calls, and filing. Update/amend the content of Service Agreements as requested.
  • Checking stationary stock levels, placing orders stationary orders and re-stocking.
  • Ad hoc cover for reception as required.
  • Assist other colleague’s duties as and when required.

The Person

You will enjoy working within a successful team of talented individuals and bring your own proven experience to the business and you have the following qualifications, experience and skills:

  • A Business Administration or similar relevant qualification would be an advantage.
  • Experience in an office administration role supporting a team is required.
  • Demonstrable commercial experience in a business environment is preferred.
  • Excellent communication skills, both verbal and written, to deal effectively with all levels of employees and contacts.
  • Proficient in MS Office – particularly Excel and Word.
  • Experience developing and maintaining databases and registers is an advantage.
  • Ability to plan, co-ordinate and prioritise work and to meet deadlines.
  • Strong communication skills and an understanding of cultural differences.
  • A good working knowledge of SAP ECC is preferable.
  • Ability to identify potential problems and develop solutions.

If you have the experience we are seeking, please apply via the Mitsui Careers page:

https://mitsui.connxcareers.com/

Please Note: Only short listed candidates will be contacted. We thank you for your understanding.

Applications close at midday on Monday 05 July 2019.